3-7% of vendor invoices contain pricing discrepancies. At scale, that's tens of thousands per year in recoverable overpayments.
A 40-location restaurant group processes 8,000-12,000 vendor invoices per year. Each invoice has 15-40 line items. That's 200,000+ line items annually that need to match contracted prices.
Nobody checks them all. AP processes invoices for payment, not for accuracy. The occasional spot-check catches obvious errors, but the systematic overbilling — prices drifting 2-3% above contract, substituted items at higher prices, delivery charges added without authorization — compounds silently.
You negotiated $3.40/lb for chicken breast. The invoice says $3.52. It's close enough that nobody flags it. But across 500 lbs/week at 40 locations, that $0.12 drift is $1,248/month.
The contracted item is out of stock. The vendor substitutes a "comparable" item at a higher price. Sometimes legitimate, often not. The upcharge should be flagged and approved, not silently accepted.
Fuel surcharges, delivery fees, and minimum order charges that weren't in the contract. They appear on invoices, get processed, and become recurring costs nobody authorized.
A single-unit operator might review every invoice. At 40 locations with 3-4 vendors each, there's no human process that catches every discrepancy. The vendors know this. The drift is often systematic, not accidental.
The compounding effect is significant: a $2,000/month overbilling that runs for 6 months before anyone catches it is $12,000 gone — and the vendor has no obligation to refund retroactively unless you can prove the discrepancy.
The answer isn't hiring more AP staff. It's automated, daily invoice analysis that compares every line item against contracted prices and flags discrepancies before payment.
Marty's Morning Deposit includes vendor pricing alerts alongside labor and operational findings. When a vendor invoice doesn't match the contract, the GM sees it the next morning — with the dollar amount and the specific line item to dispute.
The average recovery from vendor overbilling alone pays for Marty within the first month.
Free 48-hour analysis on 3-5 of your locations. Works with Toast, Square, Clover, Aloha, and every other major POS.
90-minute setup. No contract. No risk.
Marty integrates with Toast, Square, Clover, QuickBooks, R365, and Xero. Read-only connection. Average payback: 3.2 days.